Event Management Services
(EMS)
About EMS
GCFIL provides a full suite of meeting and event management services to deliver high quality events on time and within budget. We have experience managing trainings,, workshops, conferences and special events in the US and around the world, with clients including USAID, international donors, and government agencies.
Technical Approach
● Create individual event project plans and budgets
● Research event venues with pricing for review and selection
● Coordinate with event site all meeting management logistics
● Assist client in program planning and facilitation of all events and meetings
● Work with client to ensure program sessions work with allotted meeting space
● Coordinate all official food and beverage functions for the meeting
● Develop and update meeting specifications (room sets, audiovisual, F&B, etc.)
● Coordinate and manage contracted vendors to ensure all logistics are conveyed to appropriate vendor partners both in advance and onsite
Registration Management
● Manage registration process, hotel rooming lists, and travel arrangements
● Coordinate and send letters of invitation required for visa application
● Manage print materials, including lanyards, schedule, programs, etc.
● Organize ground transportation
Speaker Management
● Support speaker invitation process and logistics
● Collect speaker bios, presentation descriptions, digital files, forward to AV company
● Arrange travel and hotel accommodations
Vendor Management
● Identify needs to be outsourced, write and distribute RFPs, evaluate proposals, present proposal summary to client
● Negotiate contracts, present to client for approval
● Serve as lead to all vendors, which may include venue, audiovisual provider, caterer, hotel, transportation company, security, interpretation services, and onsite registration staff
For more information and/or a free consultation, please contact at +1-202-288-9158 or Email at info@gcfil.us
USA HQ
9414 Jackson Ct
Laurel, MD 20723
USA
South Asia Regional Office
24/1, Eskaton Garden Rd,
5th Floor, Dhaka-1000,
Bangladesh
East Africa
Regional Office
USA River, Tanzania
Central Asia
Regional Office
Tashkent, Uzbekistan